VAT Invoice Template (UK)

If you're VAT-registered, your invoices must carry extra information, including your VAT number and a breakdown of VAT. Invoice Today has fields for your VAT number, your customer's VAT number, an optional tax point and your VAT rate, then shows the VAT and totals on the PDF.

Only use VAT on your invoices if you're registered. If you're not, use the UK invoice template instead.

What a full VAT invoice shows

At a high level, HMRC's guidance lists details such as:

A unique, sequential invoice number.
Your business name, address and VAT registration number.
The invoice date, and the time of supply (tax point) if different.
Your customer's name and address.
A description of what you supplied, with quantity and price excluding VAT.
The VAT rate and the amount of VAT.
The total excluding VAT and the total VAT.

How Invoice Today handles VAT

VAT numbers

Enter your VAT number and, if needed, your customer's. Both appear on the PDF.

Tax point

Use the optional date of supply field when the supply date differs from the invoice date.

VAT rate

Switch VAT on and enter the rate. One rate applies to the whole invoice, so if items are at different rates, check with an accountant on how best to invoice them.

Full, simplified and modified invoices

HMRC allows simplified VAT invoices for some lower-value sales and has specific rules for modified invoices. The conditions and limits can change, so read HMRC's VAT invoice guidance on GOV.UK before relying on them.

VAT rates

UK VAT has standard, reduced and zero rates, and some supplies are exempt. Which applies depends on what you sell. Check the current rates and your goods or services on GOV.UK before you invoice.

Before you send a VAT invoice

Check your VAT number is correct.
Make sure each line's price excludes VAT.
Confirm the tax point if you invoiced after supplying.
Keep a copy for your VAT records.

Frequently asked questions

No. Only VAT-registered businesses can charge VAT or issue VAT invoices.

No, one rate applies to the whole invoice. If you need mixed rates, get advice on how best to invoice them.

Yes. You can change the label, which is useful for overseas tax such as GST or sales tax.

This is general information, not tax or legal advice. Check your own requirements with an accountant or HMRC.