Invoice Template for Freelancers
As a freelancer, your invoice should mirror how you priced the work: hours logged, a project fee or a monthly retainer. Invoice Today lets you set it out whichever way you charge, free and without an account.
Below are line-item examples for each pricing model, plus tips on scope changes and international clients.
Billing by the hour
Use the quantity for hours and the rate for your hourly price. Group time by task so the client can see where it went.
| Description | Qty | Rate |
|---|---|---|
| Website copywriting: home and about pages (hours) | 6 | £00.00 |
| Revisions after client feedback (hours) | 1.5 | £00.00 |
Billing by project
For a fixed price, describe the deliverable rather than the hours, for example "Logo design: three concepts, two revision rounds, final files". If you agreed a deposit, show it with the deposit field so the client sees the balance.
Billing a retainer
Name the month and what the retainer covers, such as "Social media management, May 2026, up to 20 posts". Invoice Today doesn't create recurring invoices, so make a new one each month with the next number.
When the scope changes
- Agree extra work in writing before you do it.
- Bill it on its own line, such as "Additional: two extra banner sizes (agreed by email on [date])".
- Keep the original fee line unchanged so the client can compare against the quote.
Clients outside the UK
Pick the currency you agreed, include international bank details in the notes, and check GOV.UK or an accountant about VAT on services to overseas clients if you're VAT-registered.
Frequently asked questions
This is general information, not tax or legal advice. Check your own requirements with an accountant or your local tax authority.