Invoice Template for Plumbers
A good plumber's invoice separates labour from parts, names the job address, and tells the customer exactly how and when to pay. Invoice Today lets you build one in your browser and download it as a PDF for free, with no account.
Below you'll find the line items plumbers most often use, wording you can adapt, and a worked example so you can see how a finished invoice reads.
What to include on a plumbing invoice
- Your business or trading name, address and contact email.
- The customer's name and billing address, plus the job address if it's different (put it in the notes or in the line description).
- A unique invoice number and the issue date.
- A clear description of the work, such as "Replace leaking kitchen mixer tap" rather than just "Plumbing".
- Labour, call-out and parts as separate lines so the customer can see what they're paying for.
- VAT, only if you're VAT-registered, plus your VAT number.
- The due date, how to pay (bank details go in the notes field) and any deposit already taken.
Typical line items for plumbers
Most plumbing jobs fit into a handful of line types. Splitting them out avoids disputes and makes it easier to price the next similar job.
Call-out or attendance fee
A fixed charge for attending, often including the first part-hour. Write what it covers, for example "Call-out, includes first 30 minutes on site".
Labour
Either hourly (quantity = hours, rate = your hourly rate) or a fixed price for the job. For emergency or out-of-hours work, use a separate line so the higher rate is visible.
Parts and materials
List the main parts individually (valves, a cylinder, a tap set) and group small consumables into one line such as "Fittings and sundries".
Waste removal or disposal
If you take away an old boiler, radiator or sanitaryware, a separate disposal line explains the extra cost.
Example plumbing invoice
All names, numbers and prices below are made-up examples. Replace them with your own.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Call-out, includes first 30 minutes on site | 1 | £00.00 | £00.00 |
| Labour: replace kitchen mixer tap and isolation valves (hours) | 1.5 | £00.00 | £00.00 |
| Mixer tap (customer-approved model) | 1 | £00.00 | £00.00 |
| Isolation valves | 2 | £00.00 | £00.00 |
| Fittings and sundries | 1 | £00.00 | £00.00 |
Wording you can adapt
Use the notes and payment terms fields for the practical details. A few examples:
- "Work carried out at: 1 Example Street (job address)."
- "Payment due within 7 days by bank transfer. Please use the invoice number as the reference."
- "Deposit of £00.00 received on [date] has been deducted."
- "Parts carry the manufacturer's warranty; please keep this invoice as your record."
Tips for getting paid on domestic jobs
- Agree the price or hourly rate before you start, ideally in writing, so the invoice holds no surprises.
- Invoice on the day you finish while the job is fresh; you can create the PDF on your phone and send it from your own email.
- For bigger jobs, take a deposit for parts and show it on the invoice using the deposit field.
- Keep your own copy of every invoice. Invoice Today doesn't store invoices, so save the PDF somewhere safe.
Frequently asked questions
This is general information, not tax or legal advice. Check your own requirements with an accountant or HMRC.