UK Invoice Template
A UK invoice usually shows amounts in pounds sterling, your UK bank details for payment, a unique invoice number and, only if you're VAT-registered, VAT and your VAT number. Invoice Today's free template covers all of this and downloads as a PDF.
This page is the general starting point for UK businesses. If you're a sole trader or VAT-registered, the dedicated pages linked below go into more detail.
Which UK template do you need?
UK conventions worth following
- Show prices in pounds (£) for UK customers and say so if you invoice in another currency.
- Give your sort code, account number and account name for bank transfer.
- Write dates unambiguously, for example 30 June 2026, so UK and overseas readers agree on the due date.
- Limited companies: show your registered company name. Check Companies House guidance for other details you may need to display.
- Only show VAT if you're VAT-registered.
What the template includes
Your business details and logo, customer details, invoice number, issue date, due date, optional date of supply, line items with automatic totals, optional VAT with your own rate, discounts, deposits, payment terms and notes.
Keeping UK invoice records
HMRC expects businesses to keep records that support their tax returns, and invoices are a big part of that. How long you must keep them depends on your business type, so check GOV.UK. Invoice Today doesn't keep copies, so store each PDF somewhere backed up.
Frequently asked questions
This is general information, not tax or legal advice. Check your own requirements with an accountant or HMRC.